Privacy Policy for Attendance App

Last Updated: August 6, 2025

Introduction

This Privacy Policy describes how INFILYNX Attendance App ("we," "our," or "us") collects, uses, and protects your information when you use our mobile application (the "App"). We are committed to protecting your privacy and ensuring the security of your personal information.

Information We Collect

1. Personal Information

• Authentication Token: We collect and store a secure authentication token to verify your identity and maintain your login session
• User Profile Information: Basic profile information as provided by your organization's attendance system

2. Location Information

• Precise Location Data: We collect precise GPS coordinates to verify your location during attendance check-in and check-out
• Location Accuracy: The app requires high-precision location data (typically within 50 meters) for accurate attendance tracking
• Continuous Location Access: Location data is collected when the app is in use for attendance purposes

3. Camera and Photo Data

• Photos: We capture and store photos taken during attendance check-in and check-out processes
• Front and Rear Photos: The app takes both front-facing and rear-facing camera photos for attendance verification
• Image Compression: Photos are compressed before storage to optimize performance and storage space

4. Device Information

• Device Details: We collect information about your device including device type, operating system version, and device identifiers
• App Version: Information about the app version you're using for compatibility and update purposes

5. Attendance Data

• Check-in/Check-out Times: Timestamps of your attendance activities
• Location Details: Address information, place names, and geographic coordinates where attendance was recorded
• Attendance Type: Type of attendance (regular, visit, overtime, etc.)
• Descriptions: Any notes or descriptions you provide during attendance recording

How We Use Your Information

1. Primary Purposes

• Attendance Tracking: To record and verify your work attendance
• Location Verification: To ensure attendance is recorded at authorized locations
• Identity Verification: To confirm your identity through photos and authentication
• Compliance: To meet organizational attendance and compliance requirements

2. Secondary Purposes

• App Functionality: To provide core app features and maintain user sessions
• Security: To detect and prevent fraudulent attendance activities
• Technical Support: To troubleshoot issues and provide customer support
• App Improvements: To analyze app usage and improve functionality

Data Storage and Security

1. Secure Storage

• Local Storage: Authentication tokens are stored securely on your device using encrypted storage
• Server Storage: Attendance data, photos, and location information are stored on secure servers
• Encryption: All data transmission between the app and servers is encrypted using industry-standard protocols

2. Data Retention

• Attendance Records: Stored according to your organization's record-keeping policies
• Photos: Retained for the duration required by your organization's policies
• Location Data: Stored with attendance records for verification purposes
• Authentication Data: Maintained for the duration of your employment or as required

Data Sharing

1. With Your Organization

• All attendance data is shared with your employer or organization for payroll and HR purposes
• Your supervisor or HR department may access your attendance records, photos, and location data

2. Service Providers

• We may share data with trusted third-party service providers who assist in app operation
• All service providers are bound by confidentiality agreements and data protection requirements

3. Legal Requirements

• We may disclose information if required by law, court order, or government request
• We may share data to protect our rights, property, or safety, or that of others

Your Rights and Choices

1. Access and Control

• Data Access: You can request access to your personal data stored in the app
• Corrections: You can request corrections to inaccurate personal information
• Account Deletion: Contact your organization's administrator to delete your account

2. Permissions

• Location Permission: You can manage location permissions in your device settings, though this may affect app functionality
• Camera Permission: You can control camera access, but this is required for attendance verification
• Notification Permission: You can manage notification preferences in your device settings

Permissions Explained

1. Required Permissions

• Location (Fine and Coarse): Required for attendance location verification
• Camera: Required to take photos for attendance verification
• Storage: Required to temporarily store and process photos
• Internet: Required to sync attendance data with servers

2. Optional Permissions

• Notifications: To receive attendance reminders and updates

Children's Privacy

This app is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy in the app
• Sending a notification through the app
• Email and other appropriate means of communication

Contact Information

If you have questions about this Privacy Policy or our data practices, please contact:

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Note: This privacy policy should be reviewed by legal counsel and customized according to your specific organizational requirements, applicable laws, and jurisdictions where the app will be used.